APSIPA ASC 2018 Paper Submission Kit

Part I: General Information

Procedure

The review process is being conducted entirely online. To expedite the review process, and to assure that the paper submissions will be readable through the online review system, we request that authors submit manuscripts that are formatted according to the Paper Kit instructions included here. For similar reasons, authors are strongly encouraged, though not required, to format the submissions using these tools as well.

General Instructions

Use the LaTeX or MS Word templates in The Template.

Prepare your paper in full-size format, on A4 paper (210mm by 297mm). Write the paper in English.

We kindly ask authors to check your camera-ready paper if all fonts in the PDF file of the final manuscript are embedded and subset. It can be checked from Document Properties/Fonts in File menu of Adobe Acrobat.

A. Paper Length

The length of the paper is limited to either 10 pages for the single-track oral presentation or 4 pages mostly for poster presentation. The length of a student symposium paper is limited to only 1 page. Although the proceedings of APSIPA ASC 2018 will be published in CD-ROM, this length is quite preferable. Please DO NOT put a page number on each page.

B. Type Sizes and Typefaces

Follow the type sizes specified in Table I. As an aid in gauging type size, 1 point is about 0.35 mm. The size of the lowercase letter “j” will give the point size. Times New Roman is the preferred font.

C. Margins

top = 19mm, bottom = 43mm and left = right = 13mm. The column width is 8mm (3.45 in). The space between the two columns is 4mm (0.17 in). Paragraph indentation is 3.5 mm (0.14 in).

D. Style

The style of the paper is single-spaced two-column format like this sample. Left- and right-justify your columns. Use tables and figures to adjust column length. On the last page of your paper, adjust the lengths of the columns so that they are equal. Use automatic hyphenation and check spelling. Digitize or paste down figures.

E. The First Page

Center the title across both columns at the top of the first page, followed by authors' names and their affiliations. Long title should be typed on two lines without a blank line intervening. The two-column format should start with the abstract. Type the abstract at the beginning of the left column in the first page, leaving approximately 1 cm (0.39 in) from the title part. The abstract should be the same as that submitted electronically on the symposium website.

Begin typing the main body of the text immediately after the abstract, observing the two-column format as shown in this example.

Type Size for Papers
Type size (ptz.) Appearance
Regular Bold Italic
6 Table captions,a table subscripts
8 Section titles,a references, tables,
table names,a first letters in tab
captions,a figure captions,
footnotes, text subscripts, and
superscripts
9 Abstract
10 Authors, affiliations, main text,
equations, first letters in section
titlesa
Subheadings
11 Authors’ name
24 Paper title

a Uppercase

Deadlines and Important Dates

Submission of Regular Papers May 1, 2018
Submission of Special Session Papers May 15, 2018
Notification of Paper Acceptance July 31, 2018
Submission of Camera-Ready Papers September 10, 2018
Author (early-bird) Registration Deadline September 10, 2018

Correspondence

Please make sure to put the conference name (APSIPA ASC 2018) and the paper number that is assigned to you on all correspondence.

Additional questions regarding submission of papers should be directed to the following address:

APSIPA ASC 2018
Conference Management Services, Inc.
3833 S. Texas Avenue, Suite 221
Bryan, TX 77802-4015, USA
+1-979-846-6800
+1-979-846-6900 [fax]
info@APSIPA2018.org

Part III: Submission of the Manuscript

The review process will be performed from the electronic submission of your manuscript. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

Papers must be submitted in Adobe's Portable Document Format (PDF) format.

Please make sure that you submit a valid PDF to the submission system. Adobe Acrobat is the prefered way of generating a PDF file, but there are many other options which produce quality PDFs as well.

PDF files:

ALL FONTS MUST be embedded in the PDF or PostScript file. There is no guarantee that the reviewers of the abstract have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by CMS and asked to submit a file that has all fonts embedded. Please refer to your PDF or PS file generation utility's user guide to find out how to embed all fonts.

File Size Limit

Authors will be permitted to submit a document file up to 5 MB (megabytes) in size. To request an exception, contact the paper submission technical support at: papers@APSIPA2018.org.

File Name

The filename of the document file should be the first author's last name, followed by the appropriate extension (.pdf). For example, if the first author's name is Johan Smith, you would submit your file as "smith.pdf".

The paper submission process will append the filename with a unique identifier when it is stored on our system, so multiple submissions with the same name will not overwrite each other and will be distinguishable.

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

To submit your document and author information, go to the 'Paper Submission' link on the APSIPA ASC 2018 homepage:

https://www.APSIPA2018.org/

The submission system will present an entry form to allow you to enter the paper title, paper topic, and author contact information.

ALL authors must be entered in the online form, and must appear in the online form in the same order in which the authors appear on the PDF.

After you submit this information, the system will display a page with the data that you entered so that you may verify its accuracy. If you need to change the data to fix a mistake, you may use the back button on your browser to return to the information entry form. Once you approve of the data that you have entered, you may choose your document file for upload at the bottom of the verification page. When you click on the button labeled 'Continue' at the bottom of this page, the page will check the filename extension to make sure it matches the submission criteria, then your browser will upload your file to our server. Depending on the size of your file and your internet connection speed, this upload may take a few minutes. At the end of a successful upload, you will see a confirmation page displaying the paper number that is assigned to you, and and email message will be sent to the corresponding authors' email addresses to confirm that the file has been uploaded. If you do not see the confirmation page after uploading your file, we may not have successfully received your file upload. If you encounter trouble, contact the paper submission support at: papers@APSIPA2018.org.

Online Review Process

Your submitted manuscript will be visually inspected by our submission system staff to assure that the document is readable and meets all formatting requirements to be included in a visually pleasing and consistant proceedings publication for APSIPA ASC 2018. If our submission inspectors encounter errors with your submitted file, they will contact you to resolve the issue. If your paper passes inspection, it will be entered into the review process. A committee of reviewers selected by the conference committee will review the manuscripts and rate them according to quality, relevence, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference. The result of the technical committee's decision will be communicated to the submitting authors by email, along with any program committee comments, if any.

Monitor Your Submission Status

After you submit your document, you may monitor the status of your paper as it progresses through the submission and review process by using the Paper Status website available at:

https://www.APSIPA2018.org/Papers.asp

Notification of Acceptance

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The email notification will include the presentation format chosen for your paper (lecture or poster) and may also include the presentation date and time, if available.

The notification email may include comments from the reviewers and/or program committee members. The conference cannot guarantee that all of the reviewers will provide the level of detail desired by you. However, reviewers are encouraged to submit as detailed comments as possible.

Because of the short amount of time between paper acceptance decisions and the beginning of the publication process, APSIPA ASC 2018 is not able to allow for a two-way discourse between the authors and the reviewers of a paper. If there appears to be a logistical error in the reviewer comments, such as the reviewer commenting on the wrong paper, etc., please contact APSIPA ASC 2018 at papers@APSIPA2018.org.

Continuing in 2018! Publication in the Proceedings: All accepted submissions, with an author registered, and which are presented on-site, will be published in the proceedings (IEEE XPlore). This is no longer optional.

Required Author Registration

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each accepted paper being presented must have at least one author registered, with the payment received by the author registration deadline (see above) to avoid being withdrawn from the conference.

https://www.APSIPA2018.org/

Copyright Issues for Web Publication

If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material:

Copyright 2018 IEEE. Published in the Asia-Pacific Signal and Information Processing Association Annual Summit and Conference 2018 (APSIPA 2018), scheduled for 12-15 November, 2018 in Honolulu, Hawaii, USA. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966.

If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting.